PRIVACY POLICY

 Effective Date: November 18, 2025
Last Updated: November 18, 2025
1. Introduction
Defined Body Studio (“we,” “our,” “us”) values your privacy. This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you visit our website https://definedbodystudio.ca, book services, or communicate with us.
2. Information We Collect
We may collect the following types of personal information:

• Contact Information: name, email address, and phone number.
• Booking Details: services booked, preferred dates, and notes you provide.
• Payment Information: collected securely through trusted third-party payment processors such as Square.
• Communications: messages or inquiries you send via our website, email, or social media.
• Technical Information: IP address, browser type, and usage data collected via cookies and analytics tools.

3. How We Use Your Information
We use your personal information to:

• Schedule and manage appointments.
• Communicate updates, confirmations, and reminders.
• Process payments and send receipts securely.
• Improve our website functionality and service quality.
• Comply with legal and regulatory requirements.

We do not sell or rent your personal information.
4. Sharing of Information
We may share information only in the following circumstances:

• Service Providers: with trusted third parties such as payment processors (e.g., Square), analytics providers (e.g., Google), or web hosting services who assist us in operating our business.
• Legal Requirements: when required by law, regulation, or to protect our rights.

All third-party providers are required to protect your information and use it only for the purpose of providing their services to us.
5. Data Retention
We retain personal information only as long as necessary to fulfill the purposes described in this policy, unless a longer retention period is required by law.
6. Security
We implement appropriate administrative, technical, and physical safeguards to protect your personal information from unauthorized access, disclosure, or misuse.
 All data transmitted through our website is protected using HTTPS encryption to ensure your information remains secure.
7. Your Rights
You have the right to:

• Access, correct, or delete your personal information.
• Withdraw consent for communications or data collection.
• Request details about how your information is used.

To exercise these rights, please contact us at definedbodystudio@gmail.com.
8. Cookies and Analytics
Our website uses cookies and analytics tools (such as Google Analytics) to understand user behavior and improve performance.
Google Analytics may collect certain data, such as your IP address or browser details, to help us analyze website traffic. You can opt out of Google Analytics by:

• Visiting Google’s Ads Settings, or
• Installing the Google Analytics Opt-out Browser Add-on.

You can also adjust your browser settings to refuse cookies if preferred.
9. Marketing Communications
We may send promotional or marketing communications only with your explicit consent. You can withdraw this consent at any time by following the unsubscribe instructions in our emails or contacting us directly.
10. Third-Party Links
Our website may include links to third-party websites (e.g., social media or booking platforms). We are not responsible for the privacy practices or content of these external sites. We encourage you to review their privacy policies before providing any personal information.
11. Updates to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The latest version will always be available on our website, with the effective date shown at the top.
12. Contact Us
If you have any questions or concerns about this Privacy Policy or how your personal information is handled, please contact us at:
Defined Body Studio
 Mississauga, Ontario, Canada
 Email: definedbodystudio@gmail.com
 Phone: 647-807-4011
 Website: https://definedbodystudio.ca